This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2339663

r

rAssistant to the Administrator II

r

rPosting Number: SP004762P

rDivision/College: College of Law

rDepartment: College of Law

rLocation: Boise

r

rPosting Context Statement:

r

This role will perform difficult, responsible, and confidential administrative and operational support duties for the College of Law Dean and will also assist with faculty support duties that are within the Deans Office. This position also plays a focal role in supporting the College Development Officer.

rrPosition Overview:

r

Under direction of the administrator, this position performs specialized and multifaceted administrative and project management activities in support of the programs, special projects and activities for which the administrator is responsible, while maintaining a high degree of professionalism and adherence to strict confidentiality standards. The position serves as liaison to various university offices and internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors. The position serves as first point of contact for issues of concern, researching and assessing their nature to provide the administrator with information to respond to concerns.

Duties may include:

Administrative and operational support:

• Coordinate complex travel, meeting and event arrangements for management and other individuals
• Maintain calendars, databases, confidential records and systems
• Coordinate office operations, delegate work and provide input on performance evaluations
• Collaborate with the Financial Officer on financial matters; monitor adherence to established budget

Project and initiative support:

• Participate in setting meeting goals and outcomes; compile and distribute agendas and meeting materials
• Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables, drafting meeting notes/records and facilitating the flow of information to participants; may independently plan and complete assigned projects, events and programs with a defined scope

Information gathering and reporting:

• Research and compile information; develop draft communications such as response communications, talking points, speech scripts and responses to correspondence and presentations
• Coordinate the collection and compilation of data and materials for reports, records and other administrative documents
• Distribute/submit finalized administrative decisions, communications and reports on behalf of the administrator

Other duties as assigned

rrRequired Experience:

r

• Four years of administrative or business operations support experience, including two years supporting a manager, director, department lead or similar level of administrator

rrRequired Education:

r

• High School Diploma or equivalent

rrRequired Other:

r

• None

rrAdditional Preferred:

r

• Associates or Bachelors Degree
• Experience gathering and compiling data for reports
• Experience using computer information systems that manage an organizations finances, business processes and/or records
• Experience organizing emails and calendaring events & appointments
• Knowledge of project management principles
• Knowledge of University of Idaho policies & procedures

rrPhysical Requirements & Working Conditions:

r

• None

rrDegree Requirement:

rListed degree qualification is required at time of application

rrFLSA Status: N on-Exempt

rEmployee Category: Classified

rPay Range: \$23.95 per hour or higher commensurate with experience.

rType of Appointment: _of_Appointment

rFTE:

1

rFull Time/Part Time: Full Time

rFunding:

rA visa sponsorship is available for the position listed in this vacancy: No

rPosting Date: 02/27/2025

rClosing Date:

rOpen Until Filled: Yes

rSpecial Instructions to Applicants:

Applications received by March 13th, 2025 will receive first consideration.

rApplicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources{target="_blank"}

rBackground Check Statement:

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

r

rTo apply, visit https://uidaho.peopleadmin.com/postings/47289

r

r

The University of Idaho is an equal opportunity/affirmative action employer. The University is committed to the policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, age, gender identity, national origin, disability, p