This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2298962 Job Summary/Basic Function:

Reporting to the Department Manager, this position provides a full-range of administrative support activities to support mission critical services to students and to the Civil Engineering Department.

Department Overview:

The Civil Engineering Department at Boise State University is seeking a talented and motivated individual to join our team. We are committed to creating a student-centered learning and working environment that is inclusive and welcoming. This position offers an exciting opportunity to contribute to cutting-edge research, teaching, and service.

Level Scope:

Applies skills and job knowledge in area of specialization; may adapt procedures, operations, techniques, tools, materials, and/or equipment to meet needs of area of specialization; may work on non-routine tasks; resolves issues/makes working decisions within area of specialization or responsibility with minimal supervision.

Essential Functions:

60% of Time the Administrative Assistant 2 must:

• Coordinate administrative activities which require frequent contact with faculty, staff, students, the community, other agencies and campus officials. May attend meetings to relay and collect information
• Responsible for internal and external communications (including main website content and social media), and events support
• Write, edit and coordinate distribution of information to market, promote and increase the visibility of initiatives and accomplishments of the department.
• Develops, organizes and executes public relations events for the department.
• Conducts pre-event planning and coordination meetings with department members and will also serve as the event coordinator. Supports the outreach efforts of the Department, updating outreach calendar events. designing, printing & distributing flyers, attending and assisting faculty members at events, etc.
• Day-to-day department support including but not limited to general reception, collecting and distribution mail, photocopying, and acting as the point of contact for internal and external clients.
• Exercise discretion and independence in applying policies and procedures.
• Leverage analytics and reports to determine effectiveness and seek continual improvements of marketing and communication initiatives.
• May supervise student support staff or have leadwork responsibilities.
• Supports the outreach efforts of the Department, updating outreach calendar events. designing, printing & distributing flyers, attending and assisting faculty members at events, etc.
• Responsible for appropriate use of p-card transactions and reconciliation of monthly statements in compliance with department specific, college, and university policies.
• Submit and reconcile expense reports.

40% of the Time the Position must:

• Arranges all aspects of travel (flights, accommodations, and transportation) for faculty, staff, and students as needed.
• Perform other duties as determined by department needs.

Knowledge, Skills, Abilities:

• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.
• Knowledge of various social media platforms and services to publish social media content
• Good knowledge of website design and publishing
• Some knowledge of supervisory practices; bookkeeping; financial software; state and local government organization structure, functions, and decision-making processes.
• Ability to communicate effectively, both orally and in writing.
• Ability to interact effectively as a member of a team and work collabor tively with a wide range of constituencies in a diverse community.
• Ability to analyze, interpret, and apply university policies and procedures.
• Excellent organizational skills and superior attention to detail.
• Ability to maintain confidentiality and discretion.
• Proficient with Microsoft Office Suite.

Minimum

Qualifications:

Good knowledge of: office support functions including word processing; filing; composing a variety of business documents; reception; and researching, compiling, and summarizing data for reports.

Experience: in interpreting, applying and explaining complex information such as regulations, policies or services; independently solving problems/performing liaison activities in a work setting; coordinating activities requiring complex arrangements.

Preferred Qualifications:

Bachelor\'s Degree Salary and Benefit

s:

Starting at \$19.04 per hour. Boise State University provides a best-in-class benefits package, including (but not limited to):

12 paid holidays AND the University is closed between Christmas and New Year\'s

Between 12-24 annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service

11.96% University contribution to your PERSI retiremen