Administrative Support: Schedules and coordinates divisional and clinical meetings, including preparing materials, booking rooms, catering, and taking minutes. Manages follow-ups and maintains files. Provides backup support to the Executive Assistant. Manages calendars for leadership, scheduling internal/external meetings, conferences, and travel, and resolving conflicts proactively. Coordinates division-hosted events, including training sessions and speaker arrangements, ensuring smooth logistics. Assists with divisional projects, office operations, and procedure development to improve efficiency. Manages office space, screens calls, visitors, and information requests, and handles mail/packages. Assists with communications, maintains listservs, and manages division email and calendar accounts.Financial Management: Processes financial transactions (vendor payments, cost transfers), manages contracts, OOEFs, purchase orders, and invoicing. Tracks and reconciles expenses daily, ensuring compliance with university policies. Reconciles monthly financial reports and maintains oversight of financial trackers. Supports team members with professional development, license renewals, office supplies, and reimbursements, maintaining accurate records and meeting deadlines.MSSW Intern Process: Oversees all aspects of the MSSW intern process, including tracking application materials, onboarding, and managing intern logistics (room reservations, IT setup, laptop distribution). Manages visitor approvals, collaborates with HR for hiring efforts, and ensures timely stipend payments. Tracks intern access to systems and maintains records for interns and their assigned equipmentHuman Resources Support: Assists with hiring efforts, managing applicant materials, interview schedules, and onboarding. Shares job postings and coordinates interview feedback and new hire preparations. Supports credentialing for new hires, ensuring timely completion and maintaining confidentiality. Manages onboarding forms, creates schedules, and prepares workspaces for new hires. Manage the Employee of the Quarter program in collaboration with the leadership team.Other duties as assigned.