Job/Position DescriptionThis position will be located in Austin, Texas*Human Resources Specialist IIIThe Family and Medical Leave Act (FMLA) Administrator performs highly advanced administrative and technical assistance functions for the Department of Family and Protective Services (DFPS) Human Resources (HR) office. Performs complex administrative support functions within the HR office regarding administration of employee FMLA leave and state Parental Leave. Coordinates FMLA/Parental Leave communications, correspondence, reports, forms and memos for review and approval, and disseminates as appropriate. Provides assistance to management and staff regarding coordination and completion of FMLA/Parental Leave forms, reports, related documentation and leave processing. Evaluates FMLA/Parental Leave documentation to ensure accuracy and provides technical guidance and recommendations. Monitors, tracks, and provides updates and reminders regarding employee FMLA/ Parental Leave events, deadlines, required reports, and suspense dates. Provides technical guidance and consultation to management and staff regarding FMLA/ Parental Leave policies, leave use and required documentation. Responds to inquiries regarding FMLA/ Parental Leave and related policies and procedures. Coordinates clarification of incomplete or insufficient FMLA / Parental Leave documentation. Develops and maintains confidential electronic and hard-copy filing systems and retrieves archived information as requested. Coordinates the preparation, editing and formatting of regularly scheduled and ad-hoc reports, communications, forms and documents and disseminates as required. Reviews, proofreads, edits and formats spreadsheets, presentations, documents, reports and communications. Completes special assignments and projects as delegated by HR management or designees. Maintains strict confidentiality regarding sensitive information and documents, and disseminates documents and information only in accordance with all applicable rules, regulations, policies and procedures. Works under limited supervision with considerable latitude for the use of initiative and independent judgment.Develops, coordinates, and maintains FMLA/Parental Leave hard copy and electronic filing systems using standardized formats and secure document management and storage procedures to ensure confidentiality of sensitive records and information. Retrieves information from filing systems as required and formats, edits, compiles and disseminates as appropriate. Maintains FMLA/Parental Leave and related records in accordance with all applicable records retention policies and procedures.Essential Job FunctionsPerforms complex administrative support functions within the HR office regarding administration of employee FMLA leave and state Parental Leave. Provides assistance to management and staff regarding coordination and completion of FMLA forms, reports, related documentation and leave processing. Responds to inquiries and advises management and staff regarding FMLA, Parental Leave, and related leave policies and procedures. Collaborates as appropriate with HR Employee Relations (ER) staff regarding employee FMLA leave and Parental Leave inquires, issues and events. Implements procedures to ensure strict confidentiality regarding sensitive medical and leave information and documents, and disseminates documents and information in accordance with all applicable rules, regulations, policies and procedures.Responds as appropriate or facilitates responses to https://jobshrportal.hhsc.state.tx.us/ENG/CareerPortal/job_profile.cfm?szOrderID=618248 Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.