Job Title: Administrative Assistant

Job Description

The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests, and performing clerical functions. A typical administrative assistant acts as an information and communication manager for an office.

Responsibilities

• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

• Review and approve invoices, reports, memos, letters, financial statements, and other documents.

• Review and approve corporate documents, records, and reports.

• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

• Prepare agendas and make arrangements for committee, board, and other meetings.

Essential Skills

• Administrative support

• Multi-tasking

• Microsoft Office

• Calendar management

• Budgeting and budget proposal experience

• Office management

• Filing

• Customer service

• Interpersonal skills

• Administration

Skills & Qualifications

• Power BI

• Adobe Acrobat

• High school diploma or GED required

• 10 years of experience required

• Experience working with executives required

Work Environment

This role involves working in the office generally from 8 AM to 5 PM, with flexibility to work from home if needed. There may be occasional requirements to work outside of the usual hours. The administrative assistant will interact with all levels of employees and executives, providing a unique insight into the company's operations and its global impact.

Pay and Benefits

The pay range for this position is $24.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Aurora,CO.

Application Deadline

This position is anticipated to close on Mar 17, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.