This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12557092

The Office Manager will ensure the smooth operation of the accounting office by managing administrative tasks, supervising office staff, and supporting the accounting team. This role involves overseeing office procedures, maintaining an efficient workspace, and implementing policies to enhance productivity.

• Oversee daily office operations, ensuring an organized and efficient work environment.
• Develop and implement office policies and procedures to enhance productivity and efficiency.
• Manage office supplies, equipment, and maintenance, including ordering and inventory control.
• Supervise and support administrative and clerical staff, including assigning tasks and monitoring performance.
• Conduct training and development sessions to enhance staff skills and performance.
• Handle scheduling and coordination of office staff to ensure coverage and efficient workflow.
• Facilitate communication between the accounting team and other departments to ensure smooth workflow.
• Organize and coordinate meetings, conferences, and other office events.
• Maintain accurate and up-to-date filing systems for financial and administrative records.
• Ensure confidentiality and security of sensitive financial and personal information.
• Assist in managing the office budget, including tracking expenses and preparing financial reports.
• Plan and execute company events.
• Assist management with marketing by writing promotional materials and placing advertising.
• Manage Companys help-wanted advertising by finding appropriate local and ethnic media sources, negotiating conditions, drafting ads in Ukrainian, Russian, and English languages, and placing the ads.
• Meet with new hires to explain Company policies and procedures and assist with employment and tax reporting forms.
• Handle customer inquiries and complaints
• Communicate with non-English speaking staff and clients in Ukrainian and Russian.