Operations Project Manager

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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline particular skills and background experience that directly relate to this position.

Job Summary

The Office of the Dean in the College of Literature, Science, and the Arts (LSA) is seeking an Operations Project Manager. The Operations Project Manager will play a role in supporting the Dean's Office administrative, operational, and strategic functions. The role will work closely with the executive leadership team to ensure that the Deans Office is supported with the full range of available resources.

Key characteristics of this position include providing strictly confidential and professional administrative support while exercising a high level of initiative, discretion, and attention to detail. While working in a fast-paced environment, the individual handles complex duties and interacts with all levels of the College, University, and external stakeholders. The ability to manage multiple projects with concurrent deadlines, work well as a team member and independently, and provide excellent customer service are essential. Flexibility, mature judgement, dependability, and excellent interpersonal, organizational, communication, and time management skills are key attributes of a successful candidate.

This is a hybrid position. When working onsite, you will work from our office in the LSA building in Ann Arbor, Michigan. We are looking for candidates willing to work a hybrid work schedule with four days onsite and the opportunity for one day of remote work per week. The target salary for this position is between $65K - $82K. Candidates with a history of exceeding job performance expectations may qualify for a higher salary.

Who We Are

LSA is the largest and one of the oldest of the university's 19 schools and colleges, with more than 100 degree programs in over 75 academic departments and programs. Learn more about LSA at https://lsa.umich.edu . We strive to employ a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan, fulfill our mission, vision, and values, and sustain the excellence of LSA.

Why Work at LSA?

We are so proud that the University of Michigan offerscomprehensive benefits (https://hr.umich.edu/benefits-wellness) to support your wellness as you plan for a stable and secure future. To enhance a career filled with purpose and opportunity, other benefits include:

• Generous time off programs.

• Our retirement plan provides two-for-one matching contributions.

• Comprehensive options for health, dental, vision, life, disability, and other insurance.

• Flexible spending accounts for healthcare and dependent care expenses.

• Tuition support, including the ability to take undergraduate courses in LSA at no cost.

• Meeting-free days andcommunication norms (https://www.chronicle.com/article/what-happened-when-the-deans-office-stopped-sending-emails-after-hours/) that help you to "unplug" from work.

• Access to deals, discounts, and attractions; seeUniquely Michigan (https://hr.umich.edu/benefits-wellness/work-life/uniquely-michigan) for details.

While you will primarily work from our central campus in Ann Arbor, LSA offers flexible work options. To support work-life balance, LSA has an email policy that limits non-essential emails to weekday business hours. We invite you to take a look at LSAsmission, vision, and values (https://lsa.umich.edu/strategicvision) .

Responsibilities*

Project Management - 40%

• In consultation with senior leaders, design and implement strategies for continuous improvement in office operations, program alignment, and staff development.

• Lead the creation of process improvement and projects, managing engagement of cross functional teams and cross functional areas.

• Manage the implementation of new processes including protocol development, resource production, and staff training.

• Lead special projects on behalf of the leadership team.

• Maintain effective communication and feedback channels with program and project leadership to keep projects aligned with goals.

• Prepare status reports, risk management assessments, and other routine business process reports and documentation.

Operations Administration - 40%

• Provide high-level planning support and material creation for senior leaders including, but not limited to, development of agendas, proposals, deck assembly, and creation of schedules.

• Create presentations including data visualizations and talking points for a variety of audiences.

• Develop and maintain systems and trackers to ensure that deadlines are met and materials are received on a timely basis.

• Manage and execute internal communication routines.

• Maintain files, correspondence, and documentation in an organized and confidential manner.

• Develop and maintain strategies for managing information across multiple systems (DropBox, Google Suite, etc).

• Provide support for special events and projects as needed.

Maintain LSA Dean's Office Electronic Presence - 10%

• Support the LSA Deans front office in maintaining select pages on the LSA Deans office website and Deans office-related pages on the LSA gateway (the college-wide intranet).

Other Duties as Assigned - 10%

• Perform other duties as assigned to support the long-term goals and objectives of the Deans office.

• Work as a team with highly skilled staff in a fast-paced environment and foster a positive and engaged community.

Required Qualifications*

• Typically requires a Bachelor degree or an equivalent combination of education and experience.

• At least two years of demonstrable experience successfully managing projects of moderate scope and complexity.

• Excellent written and verbal communication skills, including the ability to clearly articulate project goals, provide regular updates, and facilitate productive meetings.

• Demonstrated ability to identify, analyze, and resolve project issues and risks proactively. This includes critical thinking skills to evaluate options and make sound decisions.

• Proven ability to work effectively with cross-functional teams, build consensus, and foster a collaborative environment. This includes strong interpersonal skills and the ability to motivate and influence others.

• Ability to adapt to changing project requirements, priorities, and deadlines. This includes a willingness to learn new skills and embrace new challenges.

Desired Qualifications*

• Proficiency with project management software and tools (e.g., MS Project, Jira, Asana) and other relevant software as needed for the specific industry or project type.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

The position requires on-campus/in-person work from the Ann Arbor campus with some time working remotely, based on operational needs.

Additional Information

As one of the worlds great liberal arts colleges, LSA pushes the boundaries of what is understood about the human experience and the natural world, and we foster the next generation of rigorous and empathetic thinkers, creators, and contributors to the state of Michigan, the nation, and the world.

To learn more about diversity, equity, and inclusion in LSA, please visit lsa.umich.edu/lsa/dei (https://lsa.umich.edu/lsa/dei.html) .

To learn more about LSAs Mission, Vision and Values, please visit lsa.umich.edu/strategicvision .

Mission Statement

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

260635

Working Title

Operations Project Manager

Job Title

Project Intermediate Manager

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Exempt

Organizational Group

College Of Lsa

Department

LSA Dean: Dean's Office

Posting Begin/End Date

2/21/2025 - 2/28/2025

Salary

$65,000.00 - $82,000.00

Career Interest

Administration

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